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Data Protection Policy Compliant with the General Data Protection Regulation (GDPR)

Introduction

At EPY Host, we need to gather and use certain information about individuals, including customers, suppliers, business contacts, employees, and others with whom the organization has a relationship or may need to contact. To maintain the company's information security standards and ensure legal compliance, this policy outlines the appropriate procedures for collecting, handling, and storing this personal information.

Why this policy exists

This policy on data protection ensures that EPY Host:

  1. A. Maintains compliance with industry best practices and data protection laws.
  2. B. Upholds the rights of staff, clients, and partners.
  3. C. Maintains transparency regarding the storage and processing of individuals' personal information.
  4. D. Implements measures to safeguard against the potential risk of a data breach.

The General Data Protection Regulation

The EU General Data Protection Regulation (GDPR) replaced the Data Protection Directive 95/46/EC with the aim of harmonizing data protection laws across Europe to safeguard the privacy of all EU citizens. Additionally, it intends to reshape how organizations worldwide manage data privacy. The main objectives of the GDPR are to empower citizens and residents with control over their personal information and simplify the regulatory landscape for global businesses by creating a unified control framework within the EU.

What is “Personal Data”?

The terms "personal data," as outlined in both the Directive and the GDPR, include any information related to an identifiable person, either directly or indirectly. This identification can involve details like a name, identification number, location data, online identifier, or factors specific to the individual's physical, physiological, genetic, mental, economic, cultural, or social identity. As a result, online identifiers such as IP addresses and cookies are now considered personal data in many cases, particularly if they can be linked back to the data subject with reasonable effort.

  1. 1. Information collection and tracking

    2. 1.1. When you visit our website.

    Feel free to explore our website (www.EPY Host.com) without providing any personal information. We utilize Google Analytics and Cookies to enhance our service, improve user experience, and analyze website usage. The data collected by Google Analytics is mainly anonymous traffic information, including details such as browser and device information, language, and approximate location (IP address). It's important to note that we do not gather any additional personal data, such as age, gender, interests, bank account information, or clickstream data.
    We use the collected information to understand how individuals access and navigate the EPY Host website. This information serves the sole purpose of providing an overview of website usage and is not used for any additional purposes, including profiling those who visit our site. Our focus is on enhancing the overall user experience without engaging in profiling activities.

  2. 2. When you contact us

    3. We analyze the collected information to comprehend how individuals explore and interact with the EPY Host website. This data is solely used to provide an overview of site usage and is not employed for any additional purposes, including profiling visitors to our site.
    Our main goal is to improve the overall user experience without involving any profiling activities.

    2.1. Recruitment


    If you submit a job application to EPY Host, we will collect, process, and store the information you provide for recruitment-related activities, such as reaching out to you. Additionally, EPY Host may retain your data for a specific period to consider you for alternative opportunities. Your information is handled with care and used exclusively for recruitment purposes.

  3. 3. Social media plug-ins

    4. On our website, you'll discover two plugins aimed at making it easier to share and follow our social media pages: Facebook, operated by Facebook Inc., headquartered at 1601 S. California Ave, Palo Alto, CA 94304, USA; and LinkedIn, managed by LinkedIn, situated at 2029 Sterling Court Mountain View, CA 94043, United States.
    Just by visiting our website, your data isn't automatically shared on the linked social media networks. The plugins remain inactive until you decide to click on them. When clicked, you'll be directed to the respective social media networks, each with its own distinct privacy policies that we suggest you review.

  4. 4. Information security

    5. When EPY Host collects information about you, we implement measures to protect it from unauthorized access, loss, manipulation, falsification, destruction, or unauthorized disclosure.

  5. 5. Data Sharing

    6. We might share your personal information with the following third parties to improve and offer you the best possible service:

    1. • Other businesses within the Group
    2. • At times, we may receive requests to disclose information about you to law enforcement, regulators, and supervisory authorities when it is legally mandated.

    All companies within our group are required to put in place appropriate security measures to protect your personal information in accordance with our policies. We do not permit our third-party service providers to use your personal information for their own benefit. Their authorization to process your personal data is given solely for specific purposes and in accordance with our provided instructions.

    5.1 Where we might send your data (geographically)

    We process data within the EEA (European Economic Area) and countries recognized by the European Union as having adequate safeguards for personal data protection. These countries are officially acknowledged by the EU for ensuring suitable measures to uphold the rights and freedoms of individuals, along with established recourse processes allowing data subjects to exercise their rights.

    We will only consider transferring your data outside of the EU if the following conditions are met.

    1. • Done with your explicit and informed consent.
    2. • Required for the performance of an agreement between you and us.
    3. • Essential for significant reasons of public interest.
    4. • Required for the establishment, exercise, or defense of a legal claim.
    5. • Required to safeguard your vital interests or the vital interests of others when you are physically or legally incapable of providing consent.
    6. • Ask to access the information that EPY Host has about you.
    7. • Rectify any information that EPY Host has about you.
    8. • Request the deletion of information that EPY Host has about you.
  6. 6. Access to information

    7. You have the right to request access to the information we have about you. To make this request, please contact us at support@epyhost.com. We'll promptly provide you with a copy of the data we have processed concerning you. To fulfill your request, we may need to verify your identity. The copy will be sent electronically unless you explicitly specify an alternative method in your request. Please be aware that for any subsequent access requests, there may be an associated administrative fee.

  7. 7. Information Correction & Deletion

    8. If you believe that the information we have about you is incorrect, please don't hesitate to contact us. We'll gladly make the necessary updates to ensure the accuracy of your data. Any data that is no longer needed for the purposes outlined in Information Collection and Use or for Regulatory Reporting will be deleted.
    For any inquiries regarding the personal data stored by EPY Host, you can easily reach out to us at support@epyhost.com.

  8. 8. When this Privacy Policy Applies

    9. This Privacy Policy pertains to the services offered directly through our website by EPY Host. Please be aware that our website may contain links to other websites. Once you are redirected to another website, this Policy is no longer applicable.

  9. 9. Changes

    10. This Privacy Policy specifically covers the services offered directly through our website by EPY Host. It's important to note that our website may contain links to other websites. Once you are redirected to another website, this Policy is no longer applicable.

  10. 10. To sum up

    11. To adhere to applicable laws, we gather only the essential information required to improve our service. We refrain from profiling and do not sell or share your data with third parties, except when authorized to process your personal data for specific purposes aligned with our instructions. Your data is used solely for the outlined purposes, and we take steps to securely store it. Any information deemed no longer necessary is promptly deleted. Our dedication to continuous improvement and heightened protection leads us to regularly review and enhance our Privacy Policy.

  11. 11. You can contact us at any time to:
    1. • Feel free to request details about the information EPY Host holds about you.
    2. • Correct any inaccuracies in the information EPY Host holds about you.
    3. • Ask for the deletion of information that EPY Host holds about you.


If you have any more questions about how EPY Host collects and stores data, please reach out to us at:

EPY Host | 705 South Broadway | Portland | TN 37148 | United States | support@epyhost.com

Glossary of terms

Cookies: Cookies are small files or other pieces of data that are either downloaded or stored on your computer or other device. These may be linked to information about your use of our website, including specific third-party services and features integrated into our site.

Device: Any device you use to visit our website, be it a computer, tablet, or smartphone, is simply referred to as a device.

IP address: An Internet Protocol (IP) address is a numerical label linked to your device. It can be used to determine the general location of your device, typically within a 40km radius, although it doesn't pinpoint your location precisely. In essence, IP addresses are fundamental to how the Internet functions.

Personal information: Personal data refers to details that can uniquely identify you. This might include your name, email address, contact information, or any other information that can be traced back to you.